For Trainers
Materials
Below you will find the necessary materials to host either a single Woodland Steward Series workshop or a whole series of workshops. Materials designed specifically for each workshop (press releases, certificates, etc.) can be found in the individual workshop sections.
The printer-friendly PDF (download the latest Acrobat Reader) contains all the text below and most of the linked documents. Section headings will direct you to the corresponding sections below the outline. Linked documents are located in the section text and are in PowerPoint, Word, or Excel formats (unless otherwise noted) so that they may be modified to suit your particular situation. Click here for a zip file of all the documents (may take a few minutes to download).
A recorded web training on how to use these materials to implement the Woodland Steward Series is available. To access the first half of the training click here and to access the last half of the training, click here. To log in as a guest, just enter your e-mail address and full name and then click on the button to play.
Materials Included in this Section:
Document Template (Word document)Registration Spreadsheet (Excel spreadsheet)
Name Tag Templates
Participant Name Tags
Speaker Name Tags
PR Materials
Course Announcement Press Release
Biltmore Forest School Logo
Course Brochure in Adobe InDesign
Course Brochure in Microsoft Publisher
Posters
8.5” x 11” Poster
11” x 17” Poster
22” x 32” Poster
Table Top Display
Program Materials
Front Cover
Welcome Letter
Speaker List Template
Evaluation Materials
Evaluation Spreadsheet
Whole Course Evaluation
Sample Budget
Name Tag Templates
Participant Name Tags
Participant name tags are printed on white paper and only include the background logo (this simplifies the task of keeping track of which spouse is attending, whether they have returned their name tag for the next workshop, and late registrants, etc.). The template is designed to fit into Avery top-loading hanging or clip on name badges (3" x 4"). These are placed at registration with several dark markers next to a sign displaying a sample hand-written tag. Participants fill in their own tags while they are registering and gathering their materials for the day. Click here for the template.
Speaker Name Tags
Speaker name tags are pre-printed on colored paper to distinguish presenters from participants, and include the speaker names. The template is designed to fit into Avery top-loading hanging or clip on name badges (3" x 4"). They may be placed on a table near the registration area so that speakers may pick them up upon arrival and then return them upon departure. Click here for the template.
PR Materials
Once you have identified your topics and speakers, you can begin getting the word out. Press releases, brochures and posters can be sent to partnering organizations, local media sources, and other organizations with similar goals, etc. Participants often note that they saw the information several times before responding, so begin promoting as soon as possible. For a whole series, you might send out a press release announcing the course (click here) and then a specific release for each workshop (see sample release in each workshop section).
Biltmore Forest School Logo
The logo was designed from an original photograph of Biltmore Forest School students on horseback in front of the school building in the early 1900s. Permission has been granted to use the logo on the condition that the USDA Forest Service, which manages the Cradle of Forestry Historic site on which the school was founded, remains involved in the presentation of the workshops. Click here for a jpeg of the image. If the USFS is not a partner in your workshop presentation, please create a different logo for use on your materials.
Course Brochure
The course brochure was designed in Adobe InDesign, part of a professional suite of design software. It contains information on each of the workshops, registration, locations and dates, a list of sponsors, a short history of the Cradle of Forestry, and quotes from past participants. The same brochure is also available in Microsoft Publisher, a more commonly used design program. Each are fully modifiable. Click here for a PDF version of the brochure.
Posters
Posters in two sizes are available in Microsoft Word—8.5” x 11” and 11” x 17”, each easily modified and ready to be printed in full color. The same full-color poster in Microsoft PowerPoint is formatted to be printed to 22” x 32” on a plotter. These posters list the titles, dates, and locations of the workshops, as well as the workshop sponsors.
There is also a set of modifiable posters in PowerPoint format (printable to 22" x 32") relevant to each workshop, containing photographs and text, which can be used with display boards and Velcro to create a table-top display.
Program Materials
Each family that attends receives a program for the series. This program consists of a front and back (a great place to put sponsor logos) printed on card stock to promote durability, a welcome letter, a copy of each agenda for the series (samples found in each workshop section), and a speaker list with a photograph, biographical sketch, and contact information listed for each. The Speaker Confirmation Form contains all of this information and serves a dual purpose of confirming speakers and gathering data for the program. Printing the speaker list on 28 pound color copy paper (paper for color copies, not colored paper) achieves the best results. It is helpful to have all the information for the agendas and speaker list compiled at least two weeks before the series begins so there is sufficient time to print, copy, and spiral bind the programs before any of the workshops begin. Of course, if only one workshop is being held, materials may be modified to suit the needs of the workshop and presenters.
Evaluation Materials
A critical step in the workshop process is collecting evaluation data in order to receive participant feedback and make changes to future presentations. Once the evaluations are received, data may be entered into an evaluation spreadsheet and then sent to presenters so that they may hone their future presentations. There is a different evaluation form for each workshop so that participants may rate the individual sessions at each (see forms in each workshop section), and also a whole course evaluation for those who have attended more than one workshop in the series. Sending out an online survey in the months following the workshops may give concrete data on how participants are implementing what they have learned and if the workshop learning outcomes are being accomplished.
Sample Budget
The budget includes estimated workshop expenses which will vary depending on location, meals, handouts, printing costs, etc. This is merely a guide that you may use to help in the planning process.